Social Coordinator

peak time commitment: 10 hours a week

Functional Objective:

  • To plan and organize major social and fundraising events including but not limited to: Halloween Dance, 7s post-tournament social, Bowling, St.Patty’s Day, Christmas and Year end Banquets….

April to September:

7s

  • Work with the directors of 7s to plan and implement a social for the Highland 7s tounrmanet.
  • Book venue, liquor licence, security as needed
  • Organize volunteers for the event as needed
  • Develop and produce promotional materials as needed
  • Create a budget and estimated revenues
  • Report on funds raised.

Other Events

  • Players being practicing again in August. August and September represent good opportunities for other social/fundraising events.

September to December:

Halloween:

  • Book a venue and date for Halloween party
  • Create promotional material (e.g. facebook group) for event
  • Setup and sell tickets as needed
  • Organize volunteers as needed
  • Create a budget and projected revenues for event Christmas Banquet
  • Book a venue and date for Christmas Banquet
  • This event should aim to break even
  • Create a budget and plan for coaches, life-time members to attend for free

Other:

Other events that we have held in this time period include a Bowling night, beverage garden, etc..

January to April/May:

  • Players return to practice in January. January represents a good time for a club
  • bonding/fundraiser.
  • Events during this time include but are not limited to:
  • St.Patty’s Day, Beverage Pong, Valentine’s Dance
  • Year End
  • Work with the executive and director of alumni to plan, organize and promote the year end banquet.

Key Responsibilities Include:

  • To attend committee meetings. If unable to, then advise another committee member to give your apologies to the Chairman.
  • To liaise with all other members of the club.
  • Book venues as needed under the Burnaby Mountain Rugby Club
  • Organize liquor licences as needed under Burnaby Mountain Rugby Club
  • Organize volunteers for events as needed
  • Create and distribute promotional materials.
  • Create budgets for events
  • Write and publish event reviews

Responsibilities during Meetings:

needs work

To succeed in this role:

needs work